Why Work at Arts Corps?
Founded in 2000, Arts Corps is a multidisciplinary organization in Seattle that provides free arts learning opportunities to K-12 young people throughout South King County. Our programs include school-based programs, after-school classes and teen leadership programs with an emphasis on serving young people from marginalized communities. Through these programs and local and national leadership, Arts Corps addresses a critical opportunity gap in a region where race is the greatest determining factor in access to arts education.
Arts Corps is committed to the personal and professional growth of its employees. We work hard to build a supportive, respectful and celebratory community among our staff, board, volunteers, and teaching artist family. We provide paid monthly professional development workshops for teaching artists and classroom assistants focused on a variety of topics to strengthen and support our teaching cadre’s growth as educators and artists. We look forward to finding the next members of our extended Arts Corps creative family.
We’re hiring! See available positions listed below.
Job Title: Database Coordinator
Responsible to: Finance and Operations Director
Job Summary: The Database Coordinator manages all functions related to collection and analysis of internal and external data relevant to achieving the mission of the agency. They are responsible for providing data to the management team that will help Arts Corps improve upon existing programs and initiatives. They are also responsible for working with key stakeholders to provide an assessment of current trends particularly education outcomes, needs of our community, demographics, as well as the financial health of donors. They are responsible for assisting program staff to collect data on each program or initiative, provide an analysis of the data and develop reports for the Board and staff to provide program outcome data and identify continuous improvement opportunities. They are responsible for keeping the leadership team informed of program trends, challenges, and barriers by providing regular quarterly data reports.
Key Areas of Responsibility:
- Manage, monitor, and analyze data entry across all departments of the organization. Create and use appropriate audit reports and data quality tools to ensure the highest quality for all essential data.
- Monitor the system from a security perspective, ensuring issues resolution, evaluate and oversee timely updates of the software, manage user access, liaison with IT and vendors on appropriate desktop and mobile tools for accessing the data.
- Take responsibility for all technical aspects of a comprehensive donor management system, including creating and managing gift and donor types, creating contact reports, liaise with dev/com team for online donations, event registration and other interactions, assisting in developing direct mail, email and other campaigns, support for high-touch donor cultivation, gift acknowledgement and other typical nonprofit fundraising applications.
- Empower and educate staff to better manage and understand data to support them in their existing projects and programs.
- Provide support to communications on campaigns, segmentation and analytics for emailing campaigns, newsletters and other communication functions, including integration with social media activities.
- Provide support to development team on matters related to updating and maintaining donor records, transaction history, record duplication and reporting.
- Provide support to finance team on matters related to uploading data from internal financial systems to organization CRM.
- Provide support to programs team on all matters related to grant reporting, class demographics, attendance, and teaching artist payroll
- Manager will have responsibility for anticipating new requirements, developing them with departmental teams, and overseeing their implementation, including working with designated outside consulting support.
- Provide ongoing training, tutorial support, produce documentation and in other ways support the independence and self-reliance of Arts Corps staff
- Create protocols for data entry, monitoring, and updating
- Support of online event platform and backend system administration
Attributes Required: A connection to the arts and the respect and love for young people
- Database management skills with contemporary relational databases, including administrative configuration, reporting, dashboards and data quality skills
- Well versed in cloud software management, particularly CRM systems, for general database administration, security, back-up, data imports and exports, and integration
- Project management skills in order to manage outside resources as well as internal project teams for major enhancements and integrations
- Must possess excellent analytical, research, organizational, and written and verbal communication skills, with technical and nontechnical audiences
- Position requires proficiency in CRM administration, including prospect and constituent management, data quality, developing reports in equivalent software system as well as good understanding of nonprofit fundraising processes, donor cultivation, nonprofit marketing and related financial requirements
- This position requires comfort and effectiveness translating between end user needs and database output. Must be able to understand staff needs so as to accurately translate their requests into effective queries and reports
Compensation/Benefits: $42,000 – $44,000 $28.00/hour. 30 hours/weeks. Generous benefits package including: full medical, dental, vision insurance coverage or the choice of a pro-rated stipend; 13 paid holidays and 20 days of PTO annually, and a personal & professional development allotment.
To Apply: Please send resume and cover letter explaining why you want to work with Arts Corps to Finance and Operations Director, Rowan Lenihan at: Rowan.Lenihan@artscorps.org. Please include Database Coordinator in the subject line.