If you or someone you know is interested in working for one of Seattle’s most innovative and exciting arts organizations, please see below. We’re looking for a passionate and detail-oriented Program Assistant to help us track and manage our growing programs, and help provide creative learning opportunities to communities with the least access to arts education. Spread the word! The deadline to apply is 8/17.
Title: Program Assistant
Reports to: Out of School Time (OST) Manager
Hours: 32 hours per week
Compensation: $15/hour with benefits
Job Description: The Program Assistant’s primary responsibilities are to process monthly payroll for teaching artist faculty, maintain master class schedule, develop partner contracts, vet database inquiries, prepare quarterly partner communications, assist with production of events and provide general administrative support to program staff.
Primary Responsibilities:
- Maintain master class schedule is up-to-date in database
- Enter all schedule and course information into database
- Verify accuracy of database information on web site
- Compile Teaching Artist (TA) payroll monthly
- Draft hire letters for TA faculty
- Draft partner contracts in collaboration with Program Director
- Vet and document database inquiries
- Update annual TA handbook and other documentation as needed
- Draft quarterly partner communications in collaboration with Program Director
- Conduct scheduling with program partners and TA’s as needed
- Manage program equipment/materials inventory
- Support evaluation efforts as needed
- Assist with TA meeting and retreat preparation as needed
- Assist with events as needed
- Assist Program Director as needed
- Other duties as assigned
Qualifications:
- Bachelor’s degree in liberal arts, fine arts, public administration, business administration or related field
- Strong administrative skills
- Well-organized with good interpersonal skills
- Passion for the arts
- Passion for serving youth in need
- Responsible, process oriented and detailed
- Comfortable in multi-cultural social settings and diplomatic environments
- A self-starter, yet able to work under supervision
- Effective written and oral communication skills
- Ability to make sound decisions in a manner consistent with the essential job functions
- Ability to manage last minute requests and changeable situations easily and calmly
- Proficiency in word processing, database, Macintosh programs and platforms and spreadsheet skills (Excel)
Arts Corps is an Equal Opportunity Employer. People of color are strongly encouraged to apply.
To apply, please send a resume and cover letter to Eduardo Mendonca at: fdm@artscorps.org. Deadline for applications is 8/17/2015.
